Luna Soiree Events

Event Management & Design:
❖ Email and phone communication
❖Three “in person” coordination consultations.

-Gameplan & Initial Design meeting:
▪ Discuss event preferences & style, and status of current contracts and vendors and event specifics still needed.
▪ Design session: Discuss overall vision cohesive design that speaks to bride and groom’s preferences. Review Pinterest board, and discuss potential rentals and décor items to match style of event.
- SiteVisit: A walk-through at your venue to determine setup, logistics, timeline, event details and flow.
- Presentation + Finalization Meeting: Between 1-2 months prior to event, to discuss day-of presentation materials, including stationery, signage, pending décor decisions, and determine any remaining to-do’s.
▪ Review the initial event production schedule.
▪ Final review of Pinterest board and overall event design.
❖ Create detailed venue diagram, using exact dimensions of the space and table sizes for accurate set up and seating arrangement.

- Up to 3 revisions included.
❖ Décor acquisition: - Order + secure event rentals at client selection + discretion, providing client with10-30% vendor discount.
- Including: linens + napkins, lighting, draping, specialty chairs, stationery, signage, and print materials.
❖ Compilation of Event Production Schedule: to include detailed timeline of all vendor arrivals, deliveries, set up and decoration specifics, transportation logistics, bridal party schedule, photography schedule, ceremony flow, and any and all event details
❖ Contact with all vendors prior to the event to confirm event schedule and set up details, create synergy, and begin collaboration as the “go-to” on-site professional for event day.
❖ Attendance at your rehearsal* and coordination of all elements of your ceremony as needed by officiant.* Attendance is based on day and time of scheduled rehearsal. Should scheduled rehearsal time conflict with a scheduled event, every effort will be made to have a coordinator attend. It is recommended that you discuss rehearsal time with LS prior to confirming any reservations or plans.Day of Event Management:
❖ Up to 10 hours with you lead designer and 1 additional event personnel.
❖ Point of contact for all participating event professionals, bridal party and family. The “go-to” person for all calls and questions.
❖ Management on the “day of” to ensure your hired professionals are where they need to be and on time. LS to assist event professionals with transitions & and important details throughout the event.
❖ Set-up of event details, including, centerpieces, candles, signage, escort cards, menu cards, favors, photos, guest book, toasting flutes, and any other specialty items at your reception.
❖ Ensure seating and tables are per the documented arrangements, and all ordered items are in place and as directed.❖ Distribution and of flowers, corsages, and boutonnieres for all bridal party and persons of recognition.
❖ Coordination of the bridal party, guest ushering, and flow at your ceremony.
❖ Distribution of final vendor payments to be made on the day of.
❖ End of the event breakdown, loading of gifts, rentals, keepsakes and returnable items.
Available add-on: Ceremony and/or reception venue acquisition is available, including scheduling + attending site visits, for an additional cost of $500.00

Partial Planning, Design, and Event Production
❖ Everything included in the Soirée Du Jour Collection, plus:
❖ Mock up/Samples Meeting: Meet at venue to view mock up table/s. Preview options for
linens, napkins, specialty chairs, chargers, stationery, along with florals provided by client
selected designer*.
*Fees for rental items or cost for florals may apply
❖ Major Rentals Acquisition:
o Order + secure event rentals at client selection + discretion, providing client with10-20% vendor discount
o Including: tents, structures, portable restrooms, tables, displays, flooring, hanging installations
❖ Personalized Vendor Team Building:
o Initiatecommunication+contractnegotiationwithhandpickedeventprofessionals to suit your style, personality, budget + needs.
▪ Catering: Provide introductions, review and negotiate up to two proposals, assist with selection, as needed. Work with caterer along the way to
determine necessary rentals and event particulars.
▪ Photographer/Videographers: Provide links to portfolios for client review, request any LS incentives, and assist with final selection, as needed.
▪ Floral Designer: Continue to work directly with floral designer and client to create and ensure cohesive design, maximize budget, and ensure all
details are covered.
▪ Entertainment: Band, DJ, Ceremony Music, misc performers
❖ Transportation: Development of transportation schedule and logistics associated with the
wedding party and guest shuttles
❖ Guest Accommodations: Arrange hotel blocks for out of town guest accommodations for up
to 3 hotels
Day of Event Management:
❖ Everything included in the Soirée Du Jour Collection with a few upgrades:
❖ Up to 12 hours serving as your professional event manager and point of contact on your
special wedding day, 2 hours the day prior, with your lead designer, and up to 2 event personnel.

Full-Service Planning, Design, and Event Production
❖ Everything included in the Soirée Forte Collection, plus:
❖ Unlimited email and phone communication throughout the planning process, with monthly
meetings for up-to-date planning logistics.
❖ Budget worksheet –
o Creation of a personalized budget, outlining estimated costs,and updating with actual costs.
o Review of budget, as needed to determine areas to save and splurge.
o Vendorpayment+depositreminders
❖ Create a personalized wedding website for the bride and groom, with information about accommodations, registry, local attractions and other weekend particulars.
o Client to provide personal particulars and information about the wedding party.
❖ Use industry knowledge and established industry relationships and connections to secure the most ideal venue, and build the best possible vendor team suited for the client’s style, preferences and budget.
❖ Acquire and facilitate all vendor contracts and event details as needed by client, including, but not limited to: Venue/s, Catering, Flowers, Decor, Tents, Installations, Major Rentals, Chairs, Tables, Textiles, Photography/Videography, Cake/Desserts, Hotel blocks, Stationery, signage, and print materials, Lighting, Draping, Reception Entertainment, Ceremony Musicians, Transportation, Hair + Make-up Services, Officiant, Wedding Party Attire
❖ Attend any and all appointments and consultations with various vendors, including, but not limited to: Caterer Appointments, Menu Tasting, Reception Site Meetings, Décor Showroom Visits, Cake Consultations, Floral Design Meetings.
❖ Manage Contracts and Payments on behalf of the client
o Client to sign all contracts, LS to assist with facilitation.
o Payments: Client may provide credit card authorization form to LS to facilitate all or some payments or client can pay vendors directly by check or
credit card.
❖ Assembly of hotel gift bags for out-of-town guests, including the acquisition of maps and information about local attractions.
Note: Client is responsible for the cost of bags and items. Luna Soiree will facilitate and provide receipts with invoice.
❖ Prepare bridal party weekend timeline/itinerary, keeping you on track with appointments, to-do’s, and schedule of events.
Day of Event Coordination:
❖ Everything included in the Soirée Forte Collection, with a few upgrades:
❖ Full day unlimited coordination with a lead coordinator and on-site contact on your special
wedding day, 3 hours on the day prior, with your lead designer and 3 event personnel.
Available add-on: Luna Soiree may be contracted to assist with your entire wedding weekend, including, but not limited to: Rehearsal Dinners, Welcome Reception, Guest Tours + Activities, Next Day Brunch.